August 1999
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Board of Directors Meeting: August 9, 1999

Officers & Directors in attendance: Pete Palestina, Clint Gillespie, Rick Lee, Jim Jones, Phil Spinelli, Ann Myhr, Rina Williams and Cindy Wolkiewicz

Meeting was called to order at 3:15 p.m.

A motion was made to approve the minutes from the June meeting, the motion was seconded and approved.

Pete announced that Sandra Loebs had resigned from her position as Ex-Officio Past President. He made a motion to have Phil Spinelli serve in her position, the motion was seconded and approved.

Pete discussed the problems with the web page and the change in the membership directory.

Pete passed out the agenda and the list of committees and their chairs. It was noted that this was not the official list and if we need to add anything please contact Pete.

Pete passed out a draft of a possible Scholarship Application and procedural guide. All were requested to review it and come up with comments as to format and how to structure the selection committee and criteria. Since Rick Lee will be Chairing this committee he is to pay particular attention to structure and provide comments at the next meeting.

Pete went over the responsibility’s of each of the 34 committees and he will develop a procedure manual for each of the committees. The following comments were made regarding the committees.

bulletUnder Administration, Peggy Dence is listed as chair, although not a CPCU. This is a hired service position. It was explained that the Chapter Secretary is responsible for correspondence of the monthly and board meetings. Also, Liaisons are to report and keep in touch with the Committee Chairs listed under their liaisonships.
bulletCommittee Chairs are responsible for their committees.
bulletRick Lee will Chair the Finance Committee.
bulletIt was noted that Miscellaneous was not a committee but rather a bank of volunteers willing to be assigned to a committee.

Pete will complete and mail out the Chapter Planning and Activity Report which will be due the Society on 8-31-99 with the final report due on 5-31-2000.

It was noted that Marshal Egan (President Elect of the Society) will present the diplomas to our new designees at "I" Day.

It was agreed upon that we would not hold a reception at the Annual Meeting in Boston for our members and new designees. This was the same approach as taken last year. We will have a special program during the year to honor the new designees instead.

Expenses were discussed and deferred to the next meeting. If you have any anticipated expenses you need to let Pete or Rick Lee know as soon as possible. The expenses are for committees, supplies, gifts, notions, plaques, etc.

Joint Function Possibilities or Initiatives were discussed. We need to have organized functions with other chapters especially in the area of "Good Works". The Society’s President Award to Chapters next year has been changed. There will be 3 levels of awards the Chapters will compete for: Gold, Silver and Bronze. More than one Chapter can win any of the awards. We should be in a position to go for the gold.

The Reinsurance Section Regional Banquet will take place in Philadelphia and is schedule for September30-October 1.

Cindy inquired into the possibility of consolidating some of the committees. Pete advised that National suggests the committee structure and that we are following their guidelines.

Pete advised that he would notify the board as to the time and place of the next meeting.

The Board Meeting was adjourned at 4:58 p.m.